Submitting and Executing an International Partnership Proposal
International agreements may be proposed by UT Dallas faculty or administrators who have established a relationship with an international university, and wish to formalize a partnership on the institutional level. Proposals are subject to the International Partnership Development protocol prior to implementation.
Developing an international agreement proposal
- Determine the type of agreement that most appropriately reflects the purpose of the relationship.
- Negotiate terms with the proposed partner institution based on the principles of establishing international partnerships and institutional templates.
- Complete an Institutional Fact Sheet. In the case of Student Exchange Program Agreement (SEPA) proposals, complete the Articulation of Transfer of Credits.
- Complete a Letter of Intent, including Dean’s signature.
- Complete an Agreement Draft, using institutional templates when possible.
International partnership liaisons are available to consult on the development process as needed. The UT Dallas university attorney’s office may also be consulted on non-standard terms or agreements.
Submitting an international agreement proposal
- Merge the Fact Sheet, Letter of Intent, and Agreement Draft in one PDF document. Append any pertinent supplemental details to the end of the document, as applicable.
- Submit the PDF document to the International Partnership Development Office ([email protected]).
- Once submitted to [email protected], the proposal will automatically be added to the agenda of an upcoming International Education Development Committee (IEDC) meeting. You will receive an email confirming the time and place.
- Attend the IEDC meeting, scheduled on the last Tuesday of each month at 3.30 p.m. to present the proposal.
Please note: IEDC agenda items / proposals are added on a first-come, first-added basis. Agenda items and proposals should be submitted to [email protected] no later than the previous Thursday (5 p.m. CT) to the IEDC meeting to be included in the IEDC agenda / meeting. IEDC reviews can result in several actions, including: approving as is, discussing and tabling until more information is available or asking the petitioner to re-negotiate terms of the agreement with the partner institution, and not approval.
Executing an international agreement proposal
- The International Education Development Committee (IEDC) recommends the approval of a proposed agreement, and IPD routes the recommendation and agreement draft to the Dean and the Sponsor.
- The sponsor submits the agreement to the partner institution to collect signatures.
- After the partner institution and UT Dallas Dean have signed, the sponsor routes the signed agreement to IPD -- scanned documents are acceptable.
- IPD collects the signature of the UT Dallas Provost and emails the executed agreement to the Dean and Sponsor.
- The sponsor submits the executed agreement to the partner institution.
- IPD updates institutional records such as the UT Dallas Portfolio of International Partnerships, Education Abroad systems (if applicable), and other UT Dallas records.