Customized Program Proposal
1. Academic Review
2. After Academic Approval
3. Four Weeks Before Departure
4. During the trip
5. After the trip
NEW in 2018 - Online Proposal Forms
Education Abroad is now accepting program proposals and renewals via the Comets Abroad Portal (powered by Terra Dotta). New users will need to email [email protected] to request an account.1. Academic Review
a. Submit a New Program Proposal
Complete the Customized Program Proposal Form online
Required Supplemental Material to be uploaded:
1. Syllabus (SACS format) that contains:
- Title of course, course registration number(s), level(s) of course
- Course Assignments and Objectives (varied for levels)
- Course dates on-campus and abroad
-
Proposed cost to student
- NOTE: If you are proposing a new course, it must have all the proper course approvals before being submitted for a customized program.
2.Special Session Course Request Form
- Upload before getting Provost Signature
- Education Abroad will get remaining signatures
3. Dean’s letter (template available through the portal)
Note: If you plan to propose more than one program during the same academic year, email [email protected] for further instructions.
b. Renew a program
Complete the Customized Program Renewal Form online
- Eligible for programs 2nd and 3rd year after original proposal was approved.
- Program must have identical components: Course Number/syllabus, Instructor, Length, Location (country) and Proposed Cost*.
*If proposed cost is greater than $500 from the original proposal, submit an updated budget sheet. - Obtain Dean's signature on the Renewal Form before uploading.
- Replaces Part 1 and Part 2 of the Proposal process for eligible programs.
Note: If you plan to propose more than one program during the same academic year, email [email protected] for further instructions.
2. After Academic Approval
Submit required information through the Comets Abroad Portal
Travel Details
- These requirements will be available through the online form after Provost approval.
- Travel details and logistics should include actual information.
- This is the final step for Education Abroad to approve your proposal.
- After receipt, Education Abroad will send notification of approval to procurement.
Marketing Details
Program Fee Details
- New for 2018 – Education Abroad will process student fees on your behalf. Information in this questionnaire is needed to handle this process.
3. Four Weeks Before Departure
- Complete and upload the Group Travel Authorization – Exhibit B14 F
- Students’ travel documents will be submitted via the Comets Abroad Portal
- An International Travel Authorization Request From will need to be submitted for each faculty/staff member leading the group abroad
- Schedule a Pre-Departure Orientation for Education Abroad staff to attend/present.
4. During the trip
Notify Education Abroad of your arrival at the destination, and update foreign contact and/or program information, if changes occur.
5. After the trip
Encourage students to evaluate the program. Evaluation methods:
- Education Abroad reflection, information will be emailed to the student
- Course Evaluation
Contact the Education Abroad office with questions: [email protected] or 972-883-4715.